GUIDELINES & CHECKLISTS

Safety Guidelines and Checklists

Upon booking, we will forward our comprehensive 24 page document outlining the steps to take when organising a Study Tour, specifically with regard to the minimisation of risk.

This document includes important information on the following subjects:

The steps of planning a study visit
Group leader responsibilities
Staff ratios
Risk assessments
Supervision of pupils
First aid
Emergency procedures
Swimming
An emergency on a school visit
Risk assessment and hazard reduction
Compiling a study visit file
Information needed by parents
Transport considerations
Environmental considerations
Legal and insurance considerations
Residential accommodation assessment sheet

Checklists

We will provide group leaders with a template of checklists to ensure that all of the relevant steps have been followed. The checklists that we provide cover the following subjects:

Responsibilities checklist
Main planning checklist
Supervision checklist
Preparing the students checklist
Communication with parents checklist
Transportation checklist
Insurance checklist
Residential visits checklist

‘Varsity supported us all the way. We couldn’t have asked for more. Raoul was so attentive & always planning the next stage so we could relax & focus on the kids. We would like to request the same driver & tour guide for next year please.’

Mrs Joanne Dance Head of History, Outwood Academy Doncaster. IWW Battlefields 2018.

‘This is our third excursion with Varsity & we are yet again very pleased with the high standard of service that we received. Helene went to every effort to ensure that the tour ran smoothly & that the kids enjoyed all their activities & not one of my 17/18 year olds complained.
We are looking forward to our third tour with you (within 12 months…surely we qualify for loyalty points?!)’

Mr James Sladden Head of History, Queen Elizabeth’s School Faversham. Paris 2019.

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